Tutorial — Managing Bank Accounts & Reconciliation

What This Tool Is For

How to set up accounts, read their transaction history, and run the monthly reconciliation habit that keeps cash numbers trustworthy.

Step-by-Step Walkthrough

Step 1 — Register each real account your company pays from, with a recognizable name and its opening balance as of the day you start tracking.

Step 2 — Let the workflows feed it. Every Pay Now and every settlement of an owed item writes a withdrawal to the chosen account automatically; revenue receipts write deposits. You rarely add transactions by hand.

Step 3 — Monthly reconciliation: put the platform's transaction list for the month next to the real bank statement. Tick off matching lines. Whatever remains unmatched is one of three things: a real transaction you forgot to record, a recorded item assigned to the wrong account, or a bank fee/interest line that needs a quick manual entry.

Step 4 — Investigate every difference to zero. A reconciled account is the foundation under burn-rate and runway numbers; an unreconciled one quietly poisons both.

Real-World Example

Scenario: End of June, the Operating Account shows a closing balance $180 higher in the platform than at the bank. Ten minutes of line-matching finds it: a $180 bank service fee on the statement that nobody entered. One manual cost entry (Overhead, Pay Now, Operating Account) later, the balances agree to the cent — and stay trustworthy for the runway report the founders read on the 1st.

Tips & Common Mistakes

• Reconcile monthly without exception; differences compound and an unreconciled quarter is an archaeology project.
• Name accounts the way humans say them ("Operating — main", "Payroll") — selector mistakes drop sharply.
• Differences are almost always omissions or wrong-account assignments; start there before suspecting anything exotic.

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Everything described in this tutorial is a working feature of TupicFinance, the financial management platform of the Tupic ecosystem. The screens, workflows, and guardrails above behave exactly as written there — this guide doubles as the platform's user manual for this tool.