Tutorial — Using Pay Later — With an Invoice (Accounts Payable)

What This Tool Is For

How to record a cost you owe against a received invoice, and how to settle it when the due date arrives.

Step-by-Step Walkthrough

Step 1 — In the cost form, choose Pay Later and attach or reference the invoice. The item is recorded as owed money of the invoice-backed kind — exact amount, known counterparty, known due date.

Step 2 — Enter the due date from the invoice terms (net-30 means 30 days after the invoice date).

Step 3 — The expense hits THIS month's reports immediately — that's correct: you received the value now, you'll pay later.

Step 4 — When you pay: open the item, choose to settle it, select the bank account; the withdrawal is recorded and the item flips to paid. The expense does NOT appear again — it was already counted when incurred.

Real-World Example

Scenario: On June 10 an agency delivers a campaign and invoices $12,000, net-30. Entered as Pay Later with the invoice: June's marketing cost correctly includes the $12,000, and the owed-money list shows it due July 10. On July 8 the finance lead settles it from the operating account. July's expenses show nothing new — only cash moved. One economic event, two dates, zero double counting.

Tips & Common Mistakes

• The single most common mistake: recording the expense AGAIN on payment day. Settling an existing item never creates a new expense.
• Check the owed-items list weekly, sorted by due date — it is your short-term cash forecast.
• Paying early is a choice, not a virtue: supplier terms are free financing.

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Everything described in this tutorial is a working feature of TupicFinance, the financial management platform of the Tupic ecosystem. The screens, workflows, and guardrails above behave exactly as written there — this guide doubles as the platform's user manual for this tool.